The Aging Brain Center (ABC), based at the Marcus Institute for Aging Research, a Harvard Medical School affiliate, is looking for a highly motivated individual to support their dynamic research team. This is an ideal position for someone who wants to work and learn in a cutting edge research environment with the goal to improve the quality of life of older adults and their families. This position will directly assist the Director of the Aging Brain Center, a world renowned clinical researcher and program developer. This position will coordinate various research activities, prepare materials for grant submission, provide writing support for publications and presentations, prepare and manage meetings, write reports, conduct literature searches, maintain bibliographies, maintain websites, and support policy initiatives, ongoing research studies, and training initiatives. Comprehensive training will be provided. The coordinator must have the ability to work on multiple projects, prioritize tasks, develop work flow, and meet study deadlines. They must be able to work with minimal supervision, be self-motivated, able to work independently and as a part of a team. MPH or similar degree with at least 2-3 years of research experience or an equivalent combination of training and experience is required. Research experience in an academic setting required; experience in preparation of grants and manuscripts preferred.
II. Core Competencies:
· Communication: Absorbs, comprehends and exchanges information with others, enhancing mutual understanding of ideas, issues and desired action.
· Teamwork and Collaboration: Works effectively within a team, group and across the organization and accomplishes tasks and desired results while behaving constructively as opposed to separately and competitively.
· Coordination: able to ability to organize and moderate team meetings and sessions.
· Results Orientation: Focuses on delivering superior performance by setting and achieving stretch goals.
III. Position Responsibilities:
Coordinate day-today activities, meetings, communication with project investigators and their teams, and tracking and meeting study timelines for assigned projects
Develop agendas and write minutes of research meetings
Support the preparation of presentations, assistance with preparation of grants, manuscripts, study protocols, and training materials
Perform academic literature searches utilizing diverse literatures databases
Screen literature and identify articles for various bibliographies
Assist with creating summaries and data tables as requested by the ABC leadership
Assist with identifying funding sources and maintain a timeline for application deadlines
Update and maintain the center’s bibliographies and websites
Provide administrative and organizational support as needed for the ABC leadership
Develop and write newsletters, blogs, social media, and other communications
Prepare tracking reports to be shared with principal investigators and study staff.
Makes recommendation to streamline procedures if needed,
Addresses and resolves task related conflicts
Prepare grant-related, progress report, and IRB documents in collaboration with Project Director and Investigators. Develop progress reports and adverse events reports with the Institutional Review Board and other governing boards, such as Safety Monitoring Boards, according to established protocol.
Act as a liaison with the project investigators to ensure efficient communications related to the study research.
Additional responsibilities as required.
The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, which would be in conformity with the level of the position. Completes special projects as assigned.
IV Qualifications
College degree, Masters preferred, with 2-3 years of research experience
Must have the ability to work on multiple projects, prioritize tasks, develop work flow, and meet study deadlines
Must be able to work with minimal supervision, be self-motivated, able to work independently and as a part of a team. Must have good problem-solving skills, be able to provide leadership to the team when required, and oversee the work of research assistants in the field.
Must have outstanding verbal and written communication skills
They must be experienced in scientific writing and literature searches, and willing to gain experience in all aspects of clinical and implementation research
Must have demonstrated knowledge using Word, Excel, Power-point,
Must have the ability to learn and adapt to new technologies and be able to trouble-shoot technical problems with field data acquisition, data transfer, and data validation.
· Must demonstrate respect and professionalism regarding subjects’ rights, individual needs, and a working knowledge of HIPAA Protected Health Information regulations.
Must demonstrate flexibility in regards to project demands, adapting to schedule changes, coverage gaps, and unanticipated study needs.
